Meet Frequently asked Questions and Answers:
Here are some frequently asked questions that we usually answer
What time should I be at the swim meets with my swimmer?
- Please arrive by 5:00 pm for home meets and 5:15 pm for away meets to get settled and participate in a meet warmup.
- Meet warm-up for home meets is from 5:00 – 5:25 pm.
- Meet warm-up for away meets is from 5:30 - 5:55 pm.
- Before arriving at the pool, it is recommended that parents 1) write their child’s name and age group on his/her upper back and 2) write the events/heats/lanes on his/her arm. 3) write the event numbers on the upper right side of arm.
- For those swimmers who show up unmarked, a coach, committee member or volunteer will be available to do the remaining “marking”. Marking will either take place before or after warm-up depending if the meet is home or away. If it is a home meet, marking will be done during the 5:30 – 5:55pm time frame. If it is an away meet, we will get our marking done between 5:00 and 5:25pm.
- Meets will start as close to 6 pm as possible (depending on the volunteers, the meet referee, and the weather).
What should I bring to the meet, other than my swimmer?
- Swim suit
- Goggles (good idea to bring a back-up pair as well)
- Swim cap
- 2 Towels (one for use during the meet and one for after the meet)
- Water bottle- it’s hot out there. It’s important to stay hydrated!
- Snacks* – although most pools will have concession stands, it is a good idea to bring healthier options (apples, oranges, granola bars, PB&J, etc.) for your kids as well
- Pen/paper- you may want to write down your swimmer’s times
- Sharpie for marking
- Dry clothes to change into after the meet
- On cool nights, a sweatshirt to help them keep warm
- Chairs for Mom and/or Dad
- Camera/Video Recorder
- Lots of positive energy
What should my swimmer eat, if anything, before the meet?
1-2 hours before the meet, try to feed your swimmer something with protein and carbohydrates- a popular choice is pasta with chicken or a sandwich. Also make sure that they are drinking water/Gatorade during the morning and hours before the meet!
How do I notify the coaches that I will not be able to attend a meet?
At the beginning of the season, a “Meet absence” form must be completed for each swimmer. All eligible swimmers who have not signed out for a particular meet will be entered. Updates to this form are allowed 3 days prior to meet. Click here to access online Meet Absence Form.
When will I find out what events my child is swimming?
Coach has to turn in the entries 2 days prior to the meet. Therefore, if you know that your child will not be at a meet that he or she is signed up for, then please re-submit a meet absence form 3 days before the meet. If something comes up and you have to miss at the last minute, please email Coach immediately!
Once the meet is seeded, the entries will be posted on our website (usually the day of the meet). An email will be sent out when this site is updated. **Please note that the home team for away meets is NOT required to send us a copy of the heat sheet so entries for these meets might not be available until the evening of the meet.
How do I make sense of the line-up information you have emailed and/or posted?
The line-up will come as a PDF document or web file. You will find your child’s information sorted by name. Please refer to the example below.
Swimmer, Jane - Female - Age: 7 - Ind/Rel: 2 / 2
#3 Girls 8&U 100 Medley Relay (2) 1/2 #25 Girls 8&U 25 Free 3/7
#37 Girls 8&U 25 Back 2/5 #67 Girls 8&U 100 Free Relay (1) 1/7
- The first line contains the swimmer’s name and age as well as how many individual and relay events that child is entered to swim in the upcoming meet. NOTE: A swimmer can only swim 3 individual events and 2 Relays
- The numbers that look like fractions (e.g. “1/7”) after the event names indicate the Heat / Lane that your child will be swimming. In the example, the swimmer will be in Heat 1 and Lane 7 for event 67.
- The time to the right of the event is a swimmer’s recorded personal best time for this event. NT stands for No Time, meaning that the swimmer does not have an official time for the stroke/dist.
- For relays, the number in parenthesis “(#)” indicates the leg on the relay your child is swimming.
- In a Medley relay, the order of the strokes are (1) Back, (2) Breast, (3) Fly, (4) Free. So, in this above example, “#3 Girls 8&U 100 Medley Relay (2) 1/2", the (2) indicates that this swimmer will swim BREASTSTROKE in the SECOND leg of the relay.
- In a Free relay, all legs of the relay are freestyle, so in the above example, #67 Girls 8&U 100 Free Relay (1) 1/7, the (1) indicates that this swimmer will freestyle in the FIRST leg of the relay.
Prior to arriving at the meet, please:
Mark your child’s name and age group on their back using a dark-colored Sharpie pen. (Sharpie DOES come off if rubbed with rubbing alcohol or acetone! Your swimmer won’t be tattooed, don’t worry!)
Also, please write your child’s events/heats/lanes on his/her arm, as follows.
The grid on their arm will look like
- The first column is “E” for EVENT.
- The second column is “H” for HEAT (if there are 24 kids swimming the 50 Free in an 8-lane pool, then there will be 3 heats).
- The third column is “L” for LANE.
- The fourth column is “S” for STROKE.
What is the difference between the IM and the Medley Relay?
- IM stands for Individual Medley. It is always swum in the following order: butterfly, backstroke, breaststroke, and freestyle.
- The Medley relay consists of the same strokes, but the order is different. The Medley relay order is backstroke, breaststroke, butterfly, freestyle. Note that BA, BR, FL, FR is in alphabetical order.
How long will the meet last?
Three hours is the approximate length of a meet. Warm-ups start at 5 pm for the home team and 5:30 pm for the visiting team. Barring any delays, the meet is supposed to start at 6 and run until about 9 pm. Note: The 8 and under swim early in the meet and are usually finished by 8:00.
How will my swimmer know when to report for his/her race?
- AWAY MEETS:
- During away meets, we try to sit together on one side of the pool. This is considered our “team area”. This is the location that the Child gatherer(s) will look to line up the swimmers before each race. The kids will need to stay in the “team area” for the duration of the meet! It is imperative that swimmers stay in the team area so that the child gatherer(s) can easily and efficiently find your child.
- HOME MEETS
- At home swim meets, the Waves team will sit on the side of the pool closest to the concessions in a marked off area called “home team area”. This is the location that the Child gatherer(s) will look to line up the swimmers before each race. The kids will need to stay in the “home team area” for the duration of the meet! It is imperative that swimmers stay in the team area so that the child gatherer(s) can easily and efficiently find your child.
NOTE: If your child is not going to sit in the “team area”, then you are responsible for getting your child to the Child gatherer(s) in plenty of time for each of his/her events.
NOTE: Children 11 and over are responsible for getting themselves to all events. Child gatherer(s) will only help children 10 and under.
It is unfortunate when a swimmer misses his event because he was not in the right place to be lined up. Child gatherer(s) are not babysitters. Parents need to supervise their younger children at the swim meets.
The child gatherer position is a challenging job; let’s make every effort to make it as easy as we can for our parent volunteers.
How can I make sure that my child’s goggles will work during the meet?
Although one can never be positive that goggles will stay on after a dive (just ask Michael Phelps), the easiest thing to do to prevent such a mishap is to have your child come to practice with their goggles. We do enough dives that we will probably be able to fix most goggle leaks. They just need to practice with googles!
When will my child get official results/times from the meet?
Official results are posted on our website the day after the meet. Click this here to be directed to the results page. Ribbons are distributed on Friday mornings.